Your employees are part of the company’s asset, and how they manage their time when at work directly affects their output and profits. It is therefore essential that a system that accurately monitors time is installed. The benefits of using an attendance management system are;
Costs
It is vital to ensure that a company’s daily and fixed expenses are managed well to increase profitability. Incorrect timestamps by the employees and absenteeism are some of the biggest hindrances to cost management. Manual clocking in systems is more prone to errors which will cost the company time and money to repair. However, time and attendance clocks are accurate and cannot be tampered with, which reduces the habit of an employee clocking in for another.
Having these systems helps make changes to the payroll easy for employees on leave and those late to work. The company saves the cost of materials that would have been otherwise used to record attendance, such as paper sheets and files. It is easy to save money when using biometrics and face recognition systems compared to the use of pins and work identification cards which generally get lost and cost the company to replace.
Data Collection
Using automated time and attendance clocks makes it easy to gather the necessary data on your employee’s work patterns. You can quickly tell whether certain employees are always late on specific days and check this against their reasons for being late. This information comes in handy when the company is looking to promote an employee because it shows how much time they spend working at the company. This information will also assist top management when making policies that are affected by the time, such as leave days.
The information gathered by this system can help the management develop effective policies that define and govern excessive absenteeism. This makes the employee not feel targeted when they are absent from work as they know the consequences. The company runs smoothly with such policies and makes employees self-governing, which increases productivity.
Tracking
Most of these systems will offer geotagging and GPS tracking of the employees. This is especially useful to a company because it shows how employees working away from the office are performing. The system works through an app installed on an employee’s phone. The human resources manager will have an easier time accounting for daily monetary disbursements made to employees, especially the sales and marketing team, who hold meetings in different places.
This system gives employees the leeway and freedom to work in other designated places instead of being stuck in one place to prove they are performing. These freedoms make the employee more relaxed and have been proven to increase productivity and give better results.
Compliance
There are limits to how long an employee can work before going for a break and ending their workday as stipulated by the law. Some employees and management may try to bend the truth about time management and presence in the office, mainly if the company uses a manual clocking-in system. These limits can be overcome with time and attendance clocks which show a clear statement of the time an employee got to work, the breaks they took, and when they clocked out.
The records come in handy during auditing as they will show unaltered details of compliance with the labor law. It is also worth noting that inaccurate and incomplete data records are viewed as a company’s lack of compliance and due diligence, which is punishable by fines.
Productivity
As a business owner with employees paid at an hourly rate, it is essential that records of the time spent working are maintained as accurately as possible. It is tiresome for the human resources manager to manually keep up with the employees going and coming in, especially for businesses with many employees. Calculating salaries, overtime, and deductions are much more accurate and fast when using an automated attendance system. This system also ensures no disagreements about overtime work because it is all documented.
The management can concentrate on other administration matters because the system presents any requests from employees to leave work early are received and approved or denied promptly.
An attendance management system should be listed among the top tools a business should invest in because the merits speak for themselves.
